UPDATED
Imp-Chan wrote:
Right now, the confirmed head count is:
Imp-Chan
Michael Poe
Shinimegami
Gazing Rabbit
Possibly:
Skjie
WrenDraco
Eronarn
Omni
MiaoMing
TheMadThinker
Very Maybe:
Actor
Wark
Wolfie
Different meetup:
Kali
Ez
Gazing Rabbit wrote:
What are the deadlines for reservations and such?
Lessee, deadlines...
Well, there's no particular discount in group registrations, so I'm going to suggest that everyone buy their own badge when they can afford it. You can do that as early as, I think, September 1st of this year, or as late as the day before the con. There's a substantial difference in cost the later you wait, though, so I do recommend buying early. In the event it turns out you can't make it, so long as you find out before July 2014 or so, you can sell off your badge through Dragon*Con's livejournal community. There's a $20 transfer fee to do that, but early badges are so much cheaper than later badges that most buyers are happy to pay that for you. So, no deadline on getting your registration, at least not one for the event as a whole. Room captains might require you to have bought a badge before they'll add you to their room, though, that's up to them.
Which brings me to the question of hotels and room captains. I think by September 1, 2013 we need at least two confirmed room captains who plan to book three rooms each, because the hotels are always a mad grab for rooms. It's probably best to have more rooms than we need as opposed to fewer, so I think six rooms is a safe bet. I have zero doubt that any rooms booked can be filled to capacity, so captains will not be stuck with the bill for an empty room, in the worst case scenario they may have a room which is filled with non-Kyhm forumers. That's assuming the Passkey system allows you to book multiple rooms, it might not. I haven't tried since they changed over, but I recall reading that it does. Sometimes if you're already at the con the year before (which I will be this year) you can book for the next year, but otherwise there will be an opening date for reservations which will be announced sometime during or after Dragon*Con this year. The host hotels are staggered as to when they open for reservations. This year the Hyatt (where I always stay) opened on October 17 or something and literally sold out in ten minutes. As in, I camped the site and started a reservation the second it opened, and by the time I'd finished making the reservation it was sold out. This year, they charged one night when you reserved, and will charge the rest at the con, and they'll probably do the same for 2014. So, we'll need room captains who are very on the ball and able to camp the reservation site (they don't do phone reservations), and who don't mind putting multiple rooms on their card.
There's also the question of whether or not we want all the rooms to be in host hotels. There are advantages and disadvantages to each. Host hotels have the events and the people and DCTV, but they cost more and there tends to be a wait for elevators. Non-host hotels cost less, but they don't have as many people or events and they're a longer walk from the con. It pays to book either one early, so room captains will still need to be ready, but non-host hotels can sometimes be booked without the insane scramble. We could also book a set of rooms in a host hotel (designated the hang out rooms), and a set in a cheaper, easier to book hotel if people want.
That said, the actual deadline for agreeing to be in a particular hotel and paying for your spot should be up to the room captain who put the room on their card. So... who is going to be a room captain?
^-^'